Village Board Minutes

October 17, 2018 (20)

A regular meeting of the Village Board was held October 17, 2018 at 6:00PM in the Firehouse, 16 Saratoga Avenue.

Mayor Morreale called the meeting to order & led the Pledge of Allegiance.

Roll Call: Trustee Enekes, Trustee Kelly, & Trustee Pasquarell were present.  Trustee Halliday was excused.

Motion by Trustee Pasquarell, seconded by Trustee Kelly, approved minutes of October 3, 2018 regular meeting as typed.
Carried – 3 – 0

CORRESPONDENCE

Notification was received from Morgan Stanley that due to internal policy changes the Village’s LOSAP investment accounts will no longer be serviced by Morgan Stanley.  Clerk-Treas Colson is researching other investment groups with Penflex, the LOSAP administrators.

PUBLIC COMMENTS, QUESTIONS & CONCERNS (AGENDA ITEMS) – none.

DEPARTMENT REPORTS

CLERK-TREASURER – Clerk-Treas Colson was present, report for 10/17/2018 read & filed.

Motion by Trustee Enekes, seconded by Trustee Kelly, approved payment of abstract #9: Payroll $32,267.49; General $59,232.70; Water $12,278.13; Sewer $7,466.10; Community Development $37,835.00; and Capital Reserves $33,450.36.
Carried – 3 – 0

FIRE DEPARTMENT – Chief Kelley was present.

Annual maintenance on trucks and hose testing has been completed.

DPW/WATER/WWTP – Supt Lozier was present, two-week update read & filed.

Motion by Trustee Kelly, seconded by Trustee Pasquarell, approved award of bid for trailer mounted sewer jetter to sole bidder J&J Equipment in the amount of $51,000.
Carried – 3 – 0

Supt Lozier stated school buses are having a difficult time negotiating the corner of Eggleston Street with cars parked on Main & Eggleston St.  The Board instructed Atty Buettner to draft changes to the Parking law based on measurements to be provided by Supt Lozier for their review.

Motion by Trustee Pasquarell, seconded by Trustee Kelly, approved installation by Mahoney Notify-Plus of alarm system at Hamilton Ave Sewer Pump Station for $2,485 installation fee and $28.50 monthly monitoring fee.
Carried – 4 – 0

BUILDING INSPECTOR – Insp Hepner was present, report for 10/17/18 read & filed.

Motion by Trustee Kelly, seconded by Trustee Enekes, approved attendance at Building Inspector training in Westbury, NY October 29-November 1 for Neil Hepner at hotel cost of $707 plus expenses.
Carried – 3 – 0

OLD BUSINESS

Trustee Kelly relayed her research into speed display signs and suggested asking NYS DOT to do a speed study before taking any additional action.  The mayor requested Trustee Kelly arrange a study for the spring.

NEW BUSINESS

Bids for the Freight House Road water line replacement were received and opened September 28, 2018 with results as follows:  Tom Kubricky Construction $425,355.00; Luck Bros. Inc. $679,700.00; Kubricky Construction Corp $519,400.00; American Evergreen Inc $399,600.00; and Gallo Construction Corp $345,768.20.

Resolution #27 approved, award of Freight House Road Utility Improvements to low bidder Gallo Construction for $345,768.20.

Motion by Trustee Pasquarell, seconded by Trustee Enekes, approved publication of change of bid opening date for firehouse floor repairs to be opened November 2, 2018 at 2:00 PM.
Carried – 3 – 0

Atty Buettner presented the proposed changes to the Water Law to include disconnection language.  The Board will review and Atty Buettner will share the information with the Town attorney.

Atty Buettner requested an executive session to discuss potential litigation.

The new waste water treatment plant plans have not received final DEC permits.  In order to keep the project on schedule Don Rhodes, Laberge Group, requested the Board enact a change order to separate the demolition and pre-construction work from the overall contract.  This will not change the overall cost of the project, but will allow the contractor to begin pre-construction work before final building plans are approved.

Resolution #28 approved, Change Order #1 of WWTP project contract with W.M. Schultz Construction for completion of interim work for $992,600 with a substantial completion date of December 15, 2018.

PUBLIC COMMENTS, QUESTIONS & CONCERNS

Mike McKelligott, Oak St, expressed appreciation for the railroad track repair on Saratoga Ave/Route 9N.

BOARD COMMENTS, QUESTIONS & CONCERNS

Trustee Kelly commented on the positive experience of working with the various Bicentennial Committee members and is encouraging the group to volunteer for future joint Town & Village events.

EXECUTIVE SESSION

Motion by Trustee Kelly, seconded by Trustee Enekes, approved adjournment to executive session to discuss potential litigation as requested by Atty Buettner, 6:45 PM.
Carried – 3 – 0

At 7:33 PM the Board reconvened with no action taken in executive session.

Resolution #29 approved, proposal from Laberge Group for additional construction administration for water meter installation, increase of $107,079.32.

Resolution #30 approved, authorizing Clerk-Treasurer to withhold amount of Laberge invoices for additional construction administration from continued payments to East National Water and reserving the right to collect $250 per day from June 20, 2018 until project is completed.

Resolution #31 approved, authorizing DPW Superintendant to purchase 30 meter pit systems and accompanying hardware.

The Board thanked Supt Lozier for the additional work he and his crews have taken on in order to assist in

ADJOURNMENT

Motion by Trustee Enekes, seconded by Trustee Kelly, that Board adjourn, 7:37PM.
Carried – 4 – 0

Nicole M. Colson
Clerk-Treasurer