Village Board Minutes   

(Click here for the Attachment to the 8/7/13 minutes  )

 

August 7, 2013 (13)

A public hearing and regular meeting of the Village Board were held August 7, 2013 at 6:00 PM in the firehouse, 16 Saratoga Ave.

Mayor Morreale called the meeting to order and led the Pledge of Allegiance.

Roll Call: Trustee Denno, Trustee Enekes, Trustee Halliday and Trustee Saunders were present.

A public hearing having been duly advertised in the Post Star on July 22, 2013 was held August 7, 2013 at 6:00 PM re: proposed changes to Zoning Law allowing multi-family buildings and retirement communities in the Village Business District with site plan review.  Mayor Morreale read the notice as published and opened the public hearing.

PUBLIC COMMENTS, QUESTIONS AND CONCERNS – none.

The proposed amendment to the zoning requires review by Saratoga County Planning and therefore cannot be acted on until the recommendation from the County is received.

With no comment from the public, Mayor Morreale adjourned the public hearing to be continued at the next meeting, 6:03 PM.

Nicole M. Colson
Clerk-Treasurer

A regular meeting of the Village Board was held August 7, 2013 at 6:03 PM in the firehouse, 16 Saratoga Ave.

Motion by Trustee Denno, seconded by Trustee Enekes, approved minutes of regular meeting July 17, 2012 and special meeting August 5, 2013 as typed.
Carried – 4 – 0

SPECIFIC REQUESTS

Jason Denno of the Environmental Facilities Corporation and Chad Kortz of CT Male were present to discuss the bids for the water filtration plant submitted and opened on July 31, 2013 (bid sheets attached).  The general contract bids on the plant were $1 million more than the projected cost in the engineering report.  Chad Kortz submitted a memo to the Board detailing a breakdown of the aspects of the bids that were more expensive than CT Male’s estimations (attached).  Mr. Kortz discussed this memo in great detail with Board members, noting that CT Male did not update their cost projection to account for increasing the clear well size to five times its initial size as well as using three pumps instead of two.  Mr. Kortz stated if the contract is awarded there will be some potential for some cost savings through change orders and economizations; but Mr. Kortz did not feel there would be substantial savings by rebidding the project.  Trustee Saunders and the rest of the Board expressed their disappointment with CT Male and the lack of an accurate construction estimate.  After much discussion, the Board declined to make an award at this time and plan on addressing the situation with Department of Health.  The matter will be on the 8/21 agenda and the Board will then decide whether to reject all bids or award the contract.

CORRESPONDENCE

Sher Millis requested an additional donation from the Village for the work done on the Route 9N mural.  The Board authorized a $500 donation in 2012 and is unable to make a further donation at this time.

Debbie Stollery requested permission to use the JLP restrooms for her family picnic August 11.  The picnic is being held at The Barn, but she would like access to the restrooms in the park, she stated she will be responsible for keeping them clean and orderly.  The Board approved the request with proper insurance certificates to protect the Village.

Mayor Morreale read the Sheriff report for July 2013.  Mayor Morreale has spoken to Deputy Coltrain regarding panhandling on Main Street and noise complaints on Palmer Ave.

PUBLIC COMMENTS, QUESTIONS & CONCERNS (AGENDA ITEMS)

Ray Bush had comments regarding the cost breakdown of the filtration plant bids and the expense of the roof.

DEPARTMENT REPORTS

CLERK/TREASURER – Clerk/Treas Colson was present, report for 8/7/13 read & filed.

Motion by Trustee Halliday, seconded by Trustee Saunders, approved publication in the Pennysaver of notice of water conservation during the storage tank rehab project 8/23 – 10/11.
Carried – 4 – 0

Motion by Trustee Halliday, seconded by Trustee Enekes, approved payment of abstract #4: Payroll $31,605.44; General $118,855.48; Water $10,887.34; Sewer $12,011.11; and Capital Reserve $13,790.89.
Carried – 4 – 0

Resolution #20 approved, budget transfers.

FIRE DEPARTMENT – Chief Kelley was present, report for July read & filed.

The Fire Department will be holding a mass casualty drill involving several other emergency departments on Saturday, September 7 at the Corinth Beach.  Chief Kelley encouraged the Board to attend to see the Fire Department in action and asked that the drill be posted on the website.

The department has been working with the DPW to improve security at their boat dock.  A spotlight has been installed and a fence will be installed to prevent damage to the new concrete portion of the dock.

Chief Kelley reminded the Board and public of the Ladies Auxiliary Saturday pancake breakfast, 8-10AM, and the lunch, 11AM-2PM.

DPW/WATER/WWTP – Supt Lozier was present, report for July read & filed.

The new sewer lines on Paris Ave have been installed and the water lines should be completed next week.  The entire repaving project should be done by the end of August.

The Hamilton Ave pump station suffered an electrical failure on July 4 which has been corrected.  The pumps at River St are performing well.  New arms for the second trickling filter are being fabricated.

Trustee Enekes asked Supt Lozier to check on a depression in the road near 112 Pine Street.

BUILDING INSPECTOR – Insp Jacon was present, report for 8/7/13 read & filed.

The ZBA approved a sign variance request for the new doctor office on Main Street; they are awaiting final approval from Saratoga County Planning Board.

Insp Jacon requested the Board consider allowing internally illuminated signs in the Village Business District.

OLD BUSINESS

Trustee Denno updated the Board on discussions with a developer interested in placing a senior housing facility in the Village.  Developer Garry Olsen is waiting for the flood plain determination to proceed with an application to the Planning Board.  Mr. Olsen has also submitted an application for grant money from the Village CDBG grant.  The Board agreed to entertain a proposal from Camoin Associates to administer the CDBG grant funds; Camoin was the administrator of that program at its original award.  After Mr. Olsen has applied under the Planning Board process he will give a full presentation to the Board of Trustees. 

NEW BUSINESS

Consideration of the submitted bids for the water filtration plant will be tabled for the next Board meeting.

PUBLIC COMMENTS, QUESTIONS & CONCERNS

Clerk/Treas Colson informed the Board that Maureen Bogle has expressed her pleasure that the donation she and her sister made in memory of their mother, Betty Bogle, contributed to the flowers in the Village.  Ms. Bogle felt the flowers were beautiful and is pleased the Village continues them each year.

Chief Kelley stated his opinion that CT Male did not do their job in their failure to update project costs for the filtration plant.

BOARD COMMENTS, QUESTIONS & CONCERNS

Trustee Halliday expressed the concern that many younger Sheriff Deputies are patrolling the Village, although they are good deputies they make lack the experience necessary to deal with the Village’s issues.

Trustee Denno mentioned a “landlord registration” that she would like Atty Buettner to explore and report on.

ADJOURNMENT

Motion by Trustee Denno, seconded by Trustee Enekes, that Board adjourn, 8:13 PM.
Carried – 4 – 0

Nicole M. Colson
Clerk-Treasurer