Village Board Minutes

September 5, 2012 (19)

A regular meeting of the Village Board was held September 5, 2012 at 6:00 PM in the firehouse, 16 Saratoga Avenue.

Mayor Morreale called the meeting to order and led the Pledge of Allegiance.

Roll Call:  Trustee Denno, Trustee Enekes, Trustee Halliday and Trustee Saunders were present.

Motion by Trustee Enekes, seconded by Trustee Halliday, approved minutes of regular meeting August 15, 2012 as typed.
Carried – 4 – 0

SPECIFIC REQUESTS

Chad Kortz of CT Male addressed the Board regarding the progress on the water filtration plant and system upgrade designs.  The completed engineering report has been sent to the Glens Falls and Troy offices of DOH as well as the Environmental Facilities Corporation (EFC) for approval.  The engineering report submitted to the DOH and EFC includes the mandated filtration plant, distribution upgrades on several village streets, and the installation of water meters for a total project cost of $7.5 million.  All streets except Walnut Street include only water distribution and street reconstruction, not sewer or storm sewer replacement.   Once DOH comments are received on the project it will be up to the Village Board to decide which portions of the project they wish to pursue under the EFC 0% interest hardship financing.  Mr. Kortz is working with the cartridge manufacturer to set up a pilot study of the filtration system.  Full size casings will be used (provided free of charge by the manufacturer) with scaled down cartridges and flow rates to determine the life expectancy of the filters. 

CORRESPONDENCE – none

DEPARTMENT REPORTS

CLERK/TREASURER – Clerk/Treas Colson was present, report for 9/5/12 read & filed.

Clerk/Treas Colson informed the Board that the company doing site visits for the Medicare approval system is still backlogged, it could be up to six months before they schedule a site visit to the Town Ambulance on behalf of the Village.

Motion by Trustee Denno, seconded by Trustee Halliday, approved payment of abstract #6: Payroll $27,847.82; General $170,582.36; Water $6,497.51; Sewer $8,651.82; and Capital Reserve $80,455.52.
Carried – 4 – 0

FIRE DEPARTMENT – Chief Kelley was present, report for August 2012 read & filed.

Chief Kelley stated the parking lot has been treated with two coats of sealant; other maintenance is ongoing.

Chief Kelley briefed the Board on the success of a recent mock dive drill in the Hudson River.

DPW/WATER/WWTP – Supt Lozier was present, report for August 2012 read & filed.

Supt Lozier stated Liberty Street & Fifth Street paving had been completed by the Village and Town crews; Main Street was paved by Kubricky.

Supt Lozier explained the Primary settling tank at the WWTP needed a new motor and gearbox.  Supt Lozier received three quotes from vendors; Troy Motor Service was the least expensive.  The WWTP staff will install the parts themselves.

Motion by Trustee Saunders, seconded by Trustee Denno, approved purchase of gearbox and motor for the primary settling tank at WWTP from Troy Motor Service for $7,746.31.
Carried – 4 – 0

Supt Lozier discussed the need to have the trickling filter inspected in order to determine the extent of repairs needed.

Motion by Trustee Denno, seconded by Trustee Enekes, approved inspection by Troy Motor Service at a cost up to $1800 for estimation of trickling filter repairs.
Carried – 4 – 0

The Board and Supt Lozier discussed removal of decorative trees on Main Street.  Supt Lozier is concerned with the root systems of the trees damaging the sidewalks and sewer lines.  The Board discussed approaching the former tree committee and Beautification Committee about alternatives to replace the trees.

BUILDING DEPARTMENT – Insp Jacon was excused, report for 9/5/12 read & filed.

ATTORNEY – Atty Buettner was present, report for 9/5/12 read & filed.

OLD BUSINESS

The Board discussed the possibility of lowering speed limits on certain Village streets.  Trustee Enekes volunteered to drive the streets and report to the Board with his suggestions for which streets may need lower limits.

NEW BUSINESS

The following bids were submitted at the Sept 5, 2012 bid opening for side dump bodies:
T&T Sales, Latham, NY : Steel Body - $27,622; Stainless Body - $32,452
Loughberry Mfg Corp, Saratoga Springs, NY : Steel Body - $27,374; Stainless Body - $32,359
Arrowhead Equipment, Queensbury, NY : Steel Body - $31,638; Stainless Body - $39,311
Henderson Truck Equipment, Watertown, NY : Steel Body - $33,902; Stainless Body - $39,320

Arrowhead Equipment was the only bidder that met all the bidding guidelines.

Motion by Trustee Halliday, seconded by Trustee Saunders, awarded bid for two steel side dump bodies to Arrowhead Equipment at the cost of $31,638 each.                                                              Carried – 4 – 0

The Board discussed proposed changes to the meeting procedures that would allow for an additional public comment period on the agenda.  The first public comment period would be reserved for members of the public to discuss, question or comment on agenda items.  The second public comment period would allow open public comment.

Resolution #20 approved, revision of the meeting rules of procedure.

The Board discussed a written procedure for handling complaints; the attorney will have revisions at the next meeting.

At the next meeting, the Village will consider contracts with NYLE for installation of solar panels.

PUBLIC COMMENTS, QUESTIONS & CONCERNS

Jim Murray questioned certain technical aspects of the proposed installation of solar panels.

Members of the public Edd VonSeggern, Jim Hopkins and Stan Hoffman commented on the proposed water filtration and distribution replacement project.

Stan Hoffman, Andy Raymond, Diane Mueller, Kate Halliday and Jim Hopkins commented on property maintenance laws and enforcement of these laws with respect to certain properties.  Procedures of enforcement were also questioned and discussed.

Board comments, questions & concerns

Trustee Halliday spoke on the practicality of installing water meters.

Trustee Denno questioned the attorney regarding the Board’s authority to convene as the Local Board of Health.  Trustee Denno also asked Board members to review the Village’s Comprehensive Master Plan and consider updating the document, which was originally adopted in 2007.

Trustee Saunders expressed his frustration with the water project and ongoing property maintenance issues.

ADJOURNMENT

Motion by Trustee Denno, seconded by Trustee Enekes that Board adjourn; 8:15 PM.
Carried – 4 – 0

Nicole M. Colson
Clerk-Treasurer