Village Board Minutes

September 6, 2006 (21)

A regular meeting and bid opening were held September 6, 2006, 6:00 PM at the firehouse, 16 Saratoga Avenue.

Mayor Winslow called the meeting to order and Treas Fuller led the Pledge of Allegiance.

Roll Call: Trustees Denno, Densmore and Enekes were present.  Trustee Lescault was running late.

Motion by Trustee Denno, seconded by Trustee Densmore approved the minutes of regular meeting August 16, 2006 as typed.
Carried – 3 – 0

BID OPENING RE: VILLAGE OWNED PROPERTY

One (1) sealed bid was opened and read from Chris Papa in the amount of $4,501.00.

BID OPENING RE: MICROFILMING OF RECORDS

Five (5) bids were opened and read as follows:

Filmtek, Auburn NY                  N/A, bid submitted was not for filming, only for third party quality verification

Image Integrator, Syracuse NY                $7,740.00

Immediate Imaging Technologies,            $5,805.00
Liverpool NY

Biel’s Information Technology,                  $9,855.00
Buffalo NY

Hudson Microimaging,                           $12,467.50 / $11,771.50 (two bids with different film specs)
Port Ewan, NY

DECISION TO AWARD, TABLE OR REJECT BIDS

At 6:10 PM Trustee Lescault arrived.

Motion by Trustee Lescault, seconded by Trustee Denno that the bid by Chris Papa in the amount of $4.501.00 be accepted for the sale of the Village owned property, tax map 74-1-1, since it represents at least the fair market value of the property.
Carried – 4 – 0

The Board decided to table the bids for the microfilming of Village records pending review by Atty Avigdor and records consultants Jettner & Sickler.

SPECIFIC REQUESTS

Mayor Winslow introduced Brit Basinger of Saratoga Associates and Don Adams of Creighton Manning.  Mr. Basinger and Mr. Adams discussed the train depot restoration and the availability of a Restore NY grant from NY State.  Mr. Basinger and Mr. Adams feel that the Restore NY grant would be an excellent opportunity to reconstruct the train depot; the grant requires a 10% match, which is low by grant standards.

Resolution #39 approved, mayoral signature on grant application for the Restore NY grant on behalf of the Village.

Resolution #40 approved, mayoral signature of contract with Saratoga Associates to apply for Restore NY grant at a fee of $4,000.

CORRESPONDENCE

Mayor Winslow referred to a letter received from Governor Pataki congratulating the Village on being awarded a $650,000 Community Development Block Grant.  Mayor Winslow will be appointing a committee to review applications for the grant funds.

DEPARTMENT REPORTS

CLERK – Clerk Colson was present, report of 9/6/06 read & filed.

Resolution #41 approved, adjustment to water/sewer rolls.

Motion by Trustee Lescault, seconded by Trustee Densmore approved Kate Halliday, of the Zoning Board of Appeals, to attend a County Planning Board training course in Ballston Spa at no charge.
Carried – 4 – 0

Mayor Winslow reminded the public about a 9/11 Memorial Parade at 7:00 PM from the Town Hall to the Memorial at Pagenstecher Park.

TREASURER – Treas Fuller present, report for 9/6/06 read & filed.

Motion by Trustee Lescault, seconded by Trustee Denno approved payment of abstract #7: Payroll $40,564.04; General $79,928.84; Water $10,723.01; Sewer $10,626.28; and Reserves $68,530.89.
Carried – 4 – 0

Resolution #42 approved budget transfer.

Motion by Trustee Lescault, seconded by Trustee Densmore approved Supt signature on maintenance contracts with Milton Cat on three generators in the amount of $610 per generator per year for three years.
Carried – 4 – 0

The phone company has begun charging us for our Village 800 numbers; Treas Fuller has cancelled those lines.

Resolution #43 approved, mayoral signature on acceptance documents for the CDBG grant.

Motion by Trustee Densmore, seconded by Trustee Denno approved attendance by up to four people at a mandatory conference in Ithaca to administer the CDBG grant.  Funds from the grant will be used to pay for attendance at this conference.
Carried – 4 – 0

FIRE DEPARTMENT – Chief Denton was present, report of August 2006 read & filed.

Lights have been installed at the firehouse; the fencing will be installed soon.

POLICE – Chief Kane was excused.

DPW/WATER/WWTP – Supt Lozier was present, report for August read & filed.

The Board agreed to purchase eleven evacuation signs at a cost of $418 to be split with the Town.

The Board agreed to have the DPW remove an old storm drain pipe from a resident’s property on Ash Street which is causing sink holes.  The DPW will complete the work with written approval from the homeowner.

Mayor Winslow and Supt Lozier discussed a letter the Village received from the Department of Health indicating the wells on Hamilton Ave may be under the influence of surface water.  Due to a change in State requirements as to the distance of the wells from the creek we will now have to test the water in the wells to see if a filtration plant is needed.  Currently there are no special precautions that need to be taken. Supt Lozier is still gathering price quotes for testing.  The effluent from the waste water treatment plant will also need to be tested in 2009; Supt Lozier is exploring the options for that testing as well.  Trustee Densmore suggested we look into waste water treatment grants.

ATTORNEY – Atty Avigdor was present, report of 9/6/06 read & filed.

Atty Avigdor requested executive sessions to discuss a personnel matter and a litigation matter.

Atty Avigdor reviewed microfilming bids and all bids are in order.  Biel’s was sent unsealed, but the request does not require sealed bids.  Hudson Microimaging did not use the bid form provided and will need careful review.

OLD BUSINESS

Motion by Trustee Enekes, seconded by Trustee Denno approved publication in the GF Post Star of a public hearing regarding the proposed sign law to be held 9/20/06 at 6:00 PM in the firehouse.
Carried – 4 – 0

Resolution #44 approved, adoption of Garbage Container Policy with request to publish on website.

Atty Avigdor has determined that the Village has no liability in the claim for reimbursement from a resident with tires damaged on Main Street.  Our Prior Notice Law requires notice of a defect for the Village to be liable for damages.  The Board instructed the Clerk to send a letter to the resident denying the claim.

NEW BUSINESS

Resolution #45 approved, increased insurance coverage on equipment rented by the Village.

Mayor Winslow appointed Trustee Lescault, Trustee Densmore, and Treas Fuller to a committee to review applications and conduct interviews for the position of Building Inspector/Code Enforcement Officer.  A member of the Planning or Zoning Board will also be appointed to the committee.

Resolution #46 approved, mayoral appointment of William Potter to the Zoning Board of Appeals.

Resolution #47 approved, mayoral signature of final change order for the firehouse in the amount of $184.68.

Mayor Winslow mentioned that the requests by developers for water supplied by the Village are still under consideration.

The Board requested the Clerk send a letter to the new owners of the old firehouse asking them to remove the letters on the building with an offer of assistance by the DPW.

PUBLIC COMMENTS, QUESTIONS & CONCERNS

Barbara Weatherwax asked about the status of the Building Inspector’s inspection of the Philmet property.  Mayor Winslow informed her that Bldg Insp Neville’s request to do an inspection was denied.  No further action has been taken at this time.

Chris Papa inquired as to bids on the Village owned property; he was informed his bid was accepted.

Adrienne Hull congratulated the Village on the grant awarded for $650,000.  Ms. Hull also asked about the existence of a letter from Philmet regarding bringing waste to the Village.  Mayor Winslow informed her that he had found a letter from Philmet that stated they would not ship municipal solid wastes (MSW) by rail to the Village.  It did not give any further specifics about their intentions.

BOARD COMMENTS, QUESTIONS & CONCERNS

Trustee Lescault thanked the DPW and Kendra Scheiber for the grounds work done over the summer.  Ms. Lescault also thanked Sgt Coffman for filling in for Chief Kane in his absence and the firemen for installing the lights at the firehouse.

ADJOURNMENT

Motion by Trustee Lescault, seconded by Trustee Densmore that Board adjourn to executive session as requested by Atty Avigdor, 7:28 PM.
Carried – 4 – 0

At 9:21 PM the Board reconvened.

Resolution #48 approved, authorized acceptance of employee disciplinary agreement with CSEA.

Motion by Trustee Lescault, seconded by Trustee Enekes that Board adjourn, 9:23 PM.
Carried – 4 – 0

 

Nicole M. Colson
Clerk