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A special meeting of the Board of Trustees was held Sept. 2,’05, 3 PM in the Village Hall, 260 Main St.
Mayor Bradley Winslow called the meeting to order.
Present: Trustees Denno, Densmore, Lescault and Woods were present.
Also present: Treas Fuller, Clerk Estill, Supt Lozier and Engineer Ernie Gailor of Harlan-McGee.
The Mayor referred to the bids that were opened and read Aug 30,’05 regarding the Palmer Ave Retaining Wall Improvement and Maple St Side Walk Improvement projects which were documented and inserted in the minute book, page 20. SNK Enterprises Inc was the low bidder for each project: Base bid $126,000 + Alternate #1 at $18,000 and Base bid $129,000 + Alternate #1 at $34,000 respectively. The Mayor has been in conversation with Evergreen Plaza owners about paying for Alternate #1 for the “form lining”/“stamping” of the wall which will be taken out if they are not interested in paying for it; their decision is pending Sept. 6,’05.
He also referred to one bid received from Precision Welding and one pending from Mullen Iron Works for approximately 620 feet of 3-rail guardrail to be placed on the Palmer Ave Retaining Wall. The railing is being considered separately to avoid additional expense and will be awarded at a future date.
Treas Fuller prepared a projection of financial status in a number of areas. In summary, there is an $83,000 - $87,000 shortage in funds against what was budgeted for the two above projects. This amount would need to paid out of fund balance. He explained the breakdown of each project and the Mayor asked Supt Lozier about his crew building the cement block wall (approx 120’ long x 5’ high) portion of the Maple St work at a $28,000 estimated savings. Supt Lozier said this isn’t work they have ever done, and pending projects are going to keep them busy for some time yet. Trustee Lescault disagreed with DPW doing the work. Trustee Densmore stated that of the two projects, Maple St will need to be done first. Mr. Gailor said that having a contractor perform the work over DPW would be the best option, especially when considering demolition of the Maple St wall and getting a new one laid up in the shortest amount of time without compromising the houses, etc.
Trustee Denno asked Treas Fuller about additional expenses regarding the W. Mt Reservoir project which she feels will happen; he agreed. The Reservoir rehabilitation and the railing on Palmer Ave are safety issues and important, not appearance issues. However, as stated by Treas Fuller, a lot of upfront monies have already been spent for these projects and there is a need to proceed or waste the funds. A call came in during the meeting from Joe Ritchey who reported that the final cost of the Palmer Ave Bridge is $81,666 plus possible minor expense.
Resolution #29 approved, SNK Enterprises Inc. awarded the bid for the Retaining Wall Improvement on Palmer Ave
at the base bid amount of $126,000.
Alan Gindi, representing Evergreen Plaza owners, called in to speak with the Mayor during the meeting about them paying the expense for the decorative facing on the Palmer Ave wall. The Mayor will get back to Mr. Gindi on Sept 6,’05 about details on the length of decorative facing, etc.
Resolution #30 approved, SNK Enterprises, Inc, awarded the bid for Alternate #1 in the amount of $18,000 subject to
Evergreen Plaza owners paying for the cost.
Resolution #31 approved, SNK Enterprises, Inc. awarded the bid for the Side Walk Improvement project on Maple St
in the amount of $129,000 plus Alternate #1 in the amount of $34,000.
The Treasurer will report at the 9-7-05 meeting the amounts required from Fund Balance to offset the shortages on both the Retaining Wall Improvement and Side Walk Improvement projects.
Resolution #32 approved, Mayoral appointment of Patricia Petrie as Chair of the Zoning Board of Appeals.
Trustee Denno requested a firm quote from Precision Welding. The Mayor will contact Tom Plummer.
ADJOURNMENT September 2, 2005 (22)
Motion by Trustee Denno, seconded by Trustee Lescault that Board adjourns to executive session, 3:57 PM.
Carried – 4 – 0
At 4:09 PM, Board reconvened. Motion by Trustee Lescault, seconded by Trustee Denno that Board adjourns.
Carried – 4 – 0
Wallace H. Estill
Clerk
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